Start with the decision you need to make
An equipment list is easier to prepare when you know what guests must see, hear or do. Begin with the event format, the intended audience and the result you want. A product demonstration, a keynote and a short interactive game place different demands on the same space.
Use the display guides to compare LED, projection and monitors. Sound and lighting guides help you plan speech, music, products and camera coverage. Touchscreen, tracking and immersive guides focus on the visitor journey, the content and the team needed to keep an experience moving.
Turn a shortlist into a practical brief
Before asking for prices, record the venue, dates, installation access, audience positions and content sources. Include photographs or drawings you are allowed to share. Mark anything that still needs confirmation rather than guessing technical limits.
The planning guides explain how to compare the same delivery scope across quotations. They separate equipment from transport, setup, operation, rehearsals and removal. Illustrative calculations explain a method; the actual proposal depends on the selected equipment and site conditions.
Use the guides alongside a project review
Choose a subject below, collect the relevant questions and bring the answers to your production team. For a combined equipment package, explore AV equipment rental. For an LED layout, the LED configurator can help describe an initial configuration before technical review.