Warsaw, Poland
    REX Lab

    Practical AV plans for event formats

    Explore how screens, sound, lighting and interactive experiences fit together in a stand, conference, fan zone or temporary installation.

    Use a scenario to connect the choices

    Equipment decisions become clearer when placed on a floor plan and running order. A stand needs room for conversations and demonstrations; a conference needs readable presentations and clear speech; a temporary activation needs a workable visitor cycle.

    Adapt the example to the real venue

    The plans in this section use explicit illustrative assumptions. Change the audience positions, opening hours, content and access conditions to match your event. Confirm what the venue supplies and what must be included in the production scope.

    Start with the main visitor task, then add the technical systems that support it. Extra screens or effects should have a defined purpose. For each option, ask the supplier to show how the screens, sound, lighting and visitor flow work together during the busiest part of the programme.

    Prepare a coordinated proposal

    Explore event solutions and bring a layout, references and schedule to a design and visualisation discussion. The result should connect the creative intent, technical scope and practical delivery.

    REX LAB / EN

    Explore further

    AV planning for a 3×3 m, 6×3 m or open exhibition stand

    Give each AV element a job on the visitor's route: attract attention, explain the offer or support a conversation. These three hypothetical layouts show how screens, light and interaction can fit different stand formats.

    Conference AV checklist: plan the room, sources and rehearsal

    Build the conference plan from the programme and audience layout. Every speaker, presentation and discussion needs a known microphone, image source, transition and person responsible for operating it.

    How to plan AV for a fan zone or shared sports screening

    Plan the broadcast source, spectator layout and sound coverage as one system. The screen must work for the actual viewing zones, while queues, refreshments and technical access keep functioning before, during and after the match.

    How to coordinate lighting, screens and cameras for a fashion show

    Plan the runway as a moving subject seen by several audiences: people beside the walk, photographers and video cameras. Approve the garment image and show sequence with lighting, screen content and camera settings working together.

    How to brief a museum multimedia installation around the visitor journey

    Give each multimedia point a distinct interpretive job, then connect the points through a route that also works when visitors skip a screen or a device is unavailable. The brief should cover the exhibition story, access, sound and daily operation together.

    How to plan a temporary interactive zone in a shopping centre

    Plan the zone as a short staffed activity with a clear arrival, waiting point, participation step and exit. The screen, app and daily routine should support that route without making the shopping-centre walkway part of the experience.

    Related service

    Stage design & visualisation

    In-house motion, game, web and scenography designers who turn your technical setup into a coherent visual story.

    Let’s talk about your project

    Tell us about your venue, audience and timeline. Together, we can work out the right technical approach.

    Discuss your project